How to use the Workplace+ ROI calculator

This article describes how to use the ROI calculator for the Workplace+ Solution Accelerator. It also provides insight into the assumptions and data sources used.

Workplace+ ROI Calculator 

Unlock the value of IoT data with your Workplace+ Solution Accelerator.   Our ROI Calculator tool will show you what to expect in terms of return on investment and long-term profitability, for different use cases. 

  1. Use case 1: Workplace optimization
  2. Use case 2: Employee performance
  3. Use case 3: Parking lot optimization

ROI Calculator: https://www.allthingstalk.com/workplaceplus/roi  

This ROI Calculator tool is for use with estimation only.   ALSO and the ALSO Reseller will work with you to validate expected results for your personal environment. 

Use Case 1: Workspace Optimization 

Use your Workplace+ Solution Accelerator to measure the occupancy of the desks and meeting rooms in your office.   This data will provide you with insights in how well your office space is utilized and could possibly teach that you can optimize your office space.    

Our track record tells us that an increase of office capacity up to 30% can be reached by getting the right insights.   Also, an increase in workspace utilization up to 20% is a very realistic expectation. 

Our “Workspace Optimization” ROI calculator will provide you with an estimation on cost savings which can be expected when reducing your office space by 15%, resulting in less renting costs and resulting in lower operational costs. 

How to use the ROI calculator? 

Input fields 

    1. Country: Select your country.  Average annual office rental costs per m² vary per country. 
    2. Office size [m²]: Fill out your current office space in m². 
    3. Annual office rental cost per m² [€]: This field will be filled out automatically upon <Country> selection.   If you do know your actual annual office rental cost per m², you can overwrite this pre-filled value manually, for an improved calculation.  
    4. Number of desks: Fill out the current number of desks in your office building.   Each desk will be equipped with a Workplace+ Desk Device for desk occupancy monitoring. 
    5. Number of meeting rooms: Fill out the current number of meeting rooms in your office building.  Each meeting room will be equipped with a Workplace+ Eye Device for meeting room occupancy monitoring. 
    6. Number of office building floors: Fill out the number of floor levels in your office building.  Depending on the building materials in your office building and how well the signal can penetrate through the floors and walls, one or more Workplace+ Connectivity Gateways will be needed.   This “Workspace Optimization” ROI Calculator takes one Workplace+ Connectivity Gateway into account per office building floor.  The exact amount of required Workplace+ Connectivity Gateways will be defined during a site survey by your ALSO reseller.   

Output values 

When you click the <Calculate> button, expected results will be calculated for your inputs. 

    1. Cumulative Saving in 5 years: Expected savings in office rent and operational costs, cumulated over 5 years. 
    2. Months to break even: Number of months it will take you to gain back your Workplace+ Solution Accelerator investment based on expected savings, assuming you manage a reduction of office building floor space by 15%. 
    3. One-off Workplace+ investment: The investment cost in the Workplace+ hardware, being the Workplace+ Connectivity Gateway(s), Workplace+ Desk Devices and Workplace+ Eye Devices. 
    4. Annual Workplace+ subscription: The annual subscription to your own instance of the ALSO IoT Platform.  

Source data 

Operational costs: on average €237 per square meter is spent on operational costs.  By reducing office floor space, you save on operational costs. 

Rental costs optimization: the following average annual prime office rental prices per square meter are used as reference.   

Country 

Average annual prime office rent per square meter (2019) 

Austria 

312 €  

Belgium 

140 €  

Czechia 

288 €  

Denmark 

275 €  

Finland 

420 €  

France 

890 €  

Germany 

540 €  

Ireland 

673 €  

Netherlands 

132 €  

Norway 

562 €  

Poland 

294 €  

Portugal 

288 €  

Slovakia 

204 €  

Spain 

408 €  

Sweden 

676 €  

Switzerland 

649 €  

UK 

1,513 €  

 

Use Case 2: Employees Performance 

Use your Workplace+ Solution Accelerator to measure the air quality, temperature and lighting.   

Scientific studies show a direct effect of these various environmental factors on performance and productivity of employees.  

Our “Employees Performance” ROI calculator will provide you with an estimation on improved employees’ productivity savings by assuming the productivity gain equals the labour cost going down with the same value, in percentage. 

 

How to use the ROI calculator? 

Input fields 

    1. Country: Select your country.  Average hourly labour costs and working hours per week vary per country. 
    2. Number of employees: Fill out the number of employees you have. 
    3. Number of meeting rooms: Fill out the number of meeting rooms in your office building.  Each meeting room will be equipped with a Workplace+ Environmental Device for measuring CO2 levels, temperature and humidity. 
    4. Number of office building floors: Fill out the number of floor levels in your office building.  Depending on the building materials in your office building and how well the signal can penetrate through the floors and walls, one or more Workplace+ Connectivity Gateways will be needed.   This “Employees Performance” ROI Calculator takes one Workplace+ Connectivity Gateway into account per office building floor.  The exact amount of required Workplace+ Connectivity Gateways will be defined during a site survey by your ALSO reseller.   
    5. Number of office work zones: Fill out the number of work zones in your office, where you would like to measure the environmental conditions of.  Each office work zone will be equipped with a Workplace+ Environmental Device for measuring CO2 levels, temperature and humidity. 

Output values 

When you click the <Calculate> button, expected results will be calculated for your inputs. 

    1. Cumulative Saving in 2 years: Expected savings in labour costs due to improved productivity, cumulated over 2 years, assuming the same amount of work/tasks have to be executed 
    2. Months to break even: Number of months it will take you to gain back your Workplace+ Solution Accelerator investment based on expected savings in productivity. 
    3. Avg. annual labour cost per employee in this country: The average annual labour cost per employee in the country you have selected.   This will not be equal to your real labour cost, but could be used as a reference. 
    4. One-off Workplace+ investment: The investment cost in the Workplace+ hardware, being the Workplace+ Connectivity Gateway(s) and Workplace+ Environmental Devices. 
    5. Annual Workplace+ subscription: The annual subscription to your own instance of the ALSO IoT Platform.  

Source data 

In their review of 75 scientific studies on the impact of environmental conditions on employees performance, Oseland & Burton predict that the average gain for air quality was 1.4%, temperature 1.2% and lighting 1.1%. Based on the Law of Diminishing Returns, providing a combination of adequate air quality, temperature and lighting could enhance overall worker performance by circa 2.5%. 

For the average annual labour costs per country, the following source data has been used: 

Country 

avg hourly labour costs 

average working hours per week 

Austria 

 €34.70  

35.6 

Belgium 

 €40.50  

35.5 

Bulgaria 

 €  6.00  

39.5 

Croatia 

 €11.10  

39.6 

Cyprus 

 €17.50  

39.7 

Czechia 

 €13.50  

39.3 

Denmark 

 €44.70  

32.6 

Estonia 

 €13.40  

38 

Finland 

 €34.00  

36.2 

France 

 €36.60  

36.3 

Germany 

 €35.60  

34.2 

Greece 

 €16.40  

38.6 

Hungary 

 €  9.90  

39.5 

Iceland 

 €41.70  

38.6 

Ireland 

 €33.20  

35.2 

Italy 

 €28.80  

35.6 

Latvia 

 €  9.90  

38.8 

Lithuania 

 €  9.40  

38.8 

Luxembourg 

 €41.60  

37.6 

Malta 

 €15.00  

38.9 

Netherlands 

 €36.40  

29.3 

Norway 

 €50.20  

33.5 

Poland 

 €10.70  

39.7 

Portugal 

 €14.60  

39.3 

Romania 

 €  7.70  

40.5 

Slovakia 

 €12.50  

39.3 

Slovenia 

 €19.10  

39.1 

Spain 

 €21.80  

36.4 

Sweden 

 €36.30  

35.9 

United Kingdom 

 €27.40  

36.5 

Switzerland 

 €55.60  

34.3 

 

Use Case 3: Parking Lot Optimization 

Use your Workplace+ Solution Accelerator to measure the usage of your parking lot spaces.   This data will provide you with insights in how well your office space is utilized and could possibly teach that you can optimize the number of parking lots you rent.    

Our “Parking Lot Optimization” ROI calculator will provide you with an estimation on cost savings which can be expected when reducing your parking lot space by 15%, resulting in less renting costs. 

How to use the ROI calculator? 

Input fields 

    1. Country: Select your country.  Average annual parking lot rental costs per parking spot vary per country. 
    2. Number of parking spaces: Fill out the current number of parking lot spaces in parking lot.  Each meeting room will be equipped with a Workplace+ Parking Lot Sensor Device for measuring parking lot occupancy.   
    3. Annual rental cost for a single parking space [€]: This field will be filled out automatically upon <Country> selection.   If you do know your actual annual parking lot rental cost per spot, you can overwrite this pre-filled value manually, for an improved calculation.  
    4. Number of parking floors: Fill out the number of floor levels in your parking lot building.  Depending on the building materials in your parking lot building and how well the signal can penetrate through the floors and walls, one or more Workplace+ Connectivity Gateways will be needed.   This “Parking Lot Space Optimization” ROI Calculator takes one Workplace+ Connectivity Gateway into account per parking lot building floor.  The exact amount of required Workplace+ Connectivity Gateways will be defined during a site survey by your ALSO reseller.   
Output values 

When you click the <Calculate> button, expected results will be calculated for your inputs. 

    1. Cumulative Saving in 5 years: Expected savings in rental costs for parking space, cumulated over 5 years, assuming a reduction by 15%. 
    2. Months to break even: Number of months it will take you to gain back your Workplace+ Solution Accelerator investment based on expected savings, assuming you manage a reduction of parking lot rental costs by 15%. 
    3. One-off Workplace+ investment: The investment cost in the Workplace+ hardware, being the Workplace+ Connectivity Gateway(s) and Workplace+ Parking Lot Sensor Devices. 
    4. Annual Workplace+ subscription: The annual subscription to your own instance of the ALSO IoT Platform.  

Source data 

For the renting costs optimization of your parking lot, following average annual parking lot rent prices per spot are taken into account as a reference. 

Country 

Average annual parking lot rent per spot  

Austria 

1,800 €  

Belgium 

1,000 €  

Denmark 

2,000 €  

Finland  

2,000 €  

France 

2,000 €  

Germany 

1,000 €  

Netherlands 

1,000 €  

Norway 

3,000 €  

Poland 

700 €  

Sweden 

2,000 €  

Switzerland 

3,500 €